Unique Practice Management Solutions

Change is Good

Summary
Medical groups often have to update or completely change their practice management systems to stay up-to-date with technology changes, regulatory changes, or practice growth. A Houston colon and rectal group needed to change its practice management system to a more current version, but didn't know where to begin the process or how to prioritize and evaluate the possible options. Because of our extensive experience with practice management systems and medical practice technology, they chose the Weston Group to lead and manage the systems conversion.

Solution
Weston helped this single specialty group focus on the types of practice management systems it would need to meet its needs. We spearheaded the initiative and assisted the physicians and administrator throughout the entire process, from system selection to procurement to implementation.

Weston's experience with a variety of practice management systems, as well as our knowledge of how the systems actually perform when implemented in different office environments and within specific specialties, was especially beneficial. We were able to help the group avoid the mistake of selecting a system that was not the appropriate size for its current and future needs. This comprehensive approach allowed the group to identify and evaluate systems rapidly. Priorities were created, a budget established, and timelines were set to convert from the old system to the new one.

Once the new system was selected, Weston shifted into a number of different roles to support the implementation:
• Project management to keep the project on time and on track for the client
• Configuring and implementing the supporting hardware
• Working with the users to configure the application and ensure that it was set up to fit their needs
• Supporting the users and interfacing with the vendor to help make this a success for all parties
• Working diligently to deliver the custom reports that were needed for daily operations
• Problem solving with the new system

Benefit
Thanks to Weston's expertise, the colon and rectal group created and prioritized the list of special requirements for its practice. We focused on that list and the real world capabilities of the system. Our advice in procurement was invaluable to the group as we were able to determine the size of the system needed and the hardware to support it. We also considered future practice growth in its recommendations. As part of its comprehensive services, Weston helped negotiate with GE for the Centricity product.

The system was up and running on time and within budget. Weston made this a successful and painless conversion and created a new and efficient practice management solution for this medical group.

Contact us for more information on establishing a new practice management system or updating your current technology.